When you’re looking to organize an event, choosing the venue is one the most important decisions you’ll have to make. Just about everything is determined by the venue you choose and the worst mistake you can make is choosing an event space Toronto that is not suitable. So, with that said, we will cover the top four things you need to keep in mind when you’re organizing any event.
The first thing is that you need to have enough time to plan the event. In order to do so, you will need to know your budget, how many people will be attending, the type of event and the amount of space that is needed. Once you know those things, you can start looking for a suitable space. You should have a minimum of 7 months to look for a venue, simply because some of the best venues require you to book them 4 – 6 months in advance. However, even though this may seem like a challenging time frame, it works out well because once you’ve booked the venue many months ahead, you can then focus on the organizing the catering, decoration etc.
Now, another crucial consideration is the exact location of the venue. If most of the attendees are locally based, then you should choose a venue that is relatively close to most of their homes and workplaces. However, if most of the attendees are traveling from out of town or from out of the country, then you should choose a venue that is near to the hotel that most of them would be staying. By doing so, you will make it easier and more convenient for everyone to attend your event. It is also important to help your attendees to find the venue by providing a mobile event app which is actually a standard now. This will enable them to have information such as driving directions, parking information, GPS maps with pins etc at their fingertips.
Thirdly, you need to consider parking. It is best to choose a venue that has a parking lot that has enough space considering the size of your audience. However, if there is no parking lot or if there isn’t space for everyone, then you should look into reserving other nearby parking lots for the event. If you’re hosting an upscale event, you can offer valet parking which will make parking much easier to handle.
Lastly, you need to consider the services and amenities that the event space Toronto offers. You should find out whether the venue has a kitchen and enough space to handle the catering. You should also find out if it has enough tables, chairs and washrooms for the attendees to use. If the venue has a set up and clean up crew, it will make your job a whole lot easier and is more than worth the extra cost.
In closing, we have just looked at four things you need to consider when choosing an event space in Toronto. If you’re looking for a fantastic venue, then be sure to check out Liberty Grand Entertainment Complex at libertygrand.com.